STATUTES OF THE EUROPEAN SOCIETY OF
Ratified by the General Assembly in
Edinburgh, 25 June 2004
In accordance with the French law of
1st July 1901 and the decree of 16th August 1901, an association called EUROPEAN
SOCIETY OF CONTRACEPTION was founded. The abbreviated title is ESC.
The aims of this Society are:
1. To improve and facilitate knowledge and use of contraception and reproductive
health care in the countries of Europe.
2. To promote the harmonisation of different policies concerning contraception
and reproductive health care in the countries of Europe.
3. To promote availability of all methods of contraception in the countries of
4. To carry out epidemiological and sociological studies and other types of
research on contraception and reproductive health care in the countries of
5. To encourage relations between the European Society of Contraception and
other appropriate organisations in Europe and throughout the world.
6. To share knowledge and experience of contraception with countries outside
The registered office is established
Centre de Régulation des Naissances
I. Avenue Claude Vellefaux
75475 Paris CEDEX 10
Besides the official seat in France,
the Society has an office in Belgium at:
ESC Central Office
The Board of directors is entitled to
change the address of the seat in Belgium.
It can be transferred by a decision of the Board of Directors. This decision
must be ratified by the General Assembly.
The society will be validly represented in lawsuits, either as plaintiff or
defendant, by the Board of directors, which will be represented by the President
or the Vice-President or other representatives (nominated by the Board).
1. Members of the Society can be all
professionals, doctors and non-doctors, effectively working within the field of
contraception and reproductive and sexual health and who have paid their yearly
2. A professional wishing to become a member of the Society, must be proposed by
an ordinary or honorary member to the Secretary General of the EC, who is
entitled to assess that the conditions (as said previously) are met.
3. The right and duties of ordinary and honorary members will be defined in the
Rules of Procedure of the Society.
4. The affiliation of other organisation is possible. The rights and duties of
these organisations will be defined in the Rules of Procedure of Society.
Persons who have rendered exceptional
services that are brought to the attention of the Association may be elected
honorary members. They are exempt from membership fees. Honorary members are
confirmed by the Board after being proposed by the Executive Committee.
· when the conditions set out in Article IV 1. cease to be fulfilled.
· by resignation.
· by death.
· by being struck off the Society register by the General Assembly following a
proposal by the Executive Committee due to a serious fault. The party involved
will have previously been asked by registered letter to appear before the
Executive Committee to explain him/herself.
The conditions related to members
being automatically struck off the register for non-payment of annual membership
fee are set out in the Rules of Procedure.
The resources of the Association
1. The sum of the membership fees.
2. Registration fees for the activities of the ESC.
3. Subsidies, gifts and legacies given to the Society.
4. Revenue from sale of publications and other works of the ESC.
5. Any profits made from activities organised by ESC including congresses and
Each country may have representation
on the Board Directors, if there are ordinary members from that country.
The minimum number of paid up members required to enable the first and second
representative to be elected is detailed in the Rules of Procedure. No country
may have more than two elected representatives.
Simple majority elects these members for four years at the General Assembly. The
members of the Board of Directors choose from amongst its members, by secret
ballot, by simple majority, a working body called the “Executive Committee”
· a President
· a Vice President
· a Secretary General
· an Assistant Secretary
· a Treasurer
· an Assistant Treasurer
The Executive Committee may co-opt
members to serve on the Committee when their contribution will play a vital role
in the running of the Society or where an Executive Committee member can no
longer carry out their role. This co-option will be ratified at the next Board
Members of the Executive Committee stand for re-election at each General
Assembly. No one person may be elected to the same post for more than three
terms consecutively, (i.e. 6 years).
The Executive Committee is empowered to replace temporarily members of the Board
of Directors who have ceased their functions under the conditions set out in the
Rules of Procedure. Their permanent replacement will take place during the next
General Assembly. The mandates of members elected under these circumstances will
last as long as the original mandate of the member they replaced.
The Board of Directors shall meet at
least once every two years, on the occasion of the General Assembly, by
invitation of the President, or at the request of a quarter of its members.
Simple majority shall take decisions in the event of a tie the President will
have a casting vote. The quorum is 25%.
Any member of the Board of Directors who, without permission from the Executive
Committee, or any justification, has not attended two consecutive meetings will
be considered as having resigned.
1. The ordinary General Assembly is
composed of all the ordinary and honorary members of the Society. The ordinary
General Assembly will take place every two years, usually during the ESC
2. An extraordinary General Assembly may be convened within the two year period
by the Board of Directors decided by a simple majority.
3. At least two months before the date fixed for the General Assembly the
Secretary-General shall send an invitation to the members of the Society by
letter, fax or other written means. All items that members wish to put on the
agenda will be sent to the Secretary-General no less than one month prior to the
date of the General Assembly. The final agenda will be sent out two weeks before
the General Assembly.
4. The President assisted by the members of the Executive Committee will preside
over the General Assembly and give an account of the state of affairs of the
5. The Treasurer will report on the management of the funds and submit a written
statement of accounts for the approval of the Assembly.
6. The written statement of accounts will be reviewed and countersigned as a
true and fair view of accounts every two years by two members of the Society
from separate countries who are not on the Board. In the first instance the
Executive Committee will appoint the two signatories, but in the future the
General Assembly will vote on these nominations by simple majority. At least
four nominations will be proposed by the Board members for each ordinary General
7. After having covered all the items on the agenda the new members of the Board
of Directors are elected. Board Members can only be elected by ordinary members
of the ESC, nationals of the same country as the Board Member concerned. (See
8. Only items appearing on the agenda or added at the initiative of the
President are to be discussed during the General Assembly.
1. In order that the proceedings of
the General Assembly be valid a minimum number of ordinary members must be
present. The quorum is fixed at 8% of the ordinary members of the Society. It
must be maintained not only at the opening of the meeting but throughout its
entirety. If half an hour after the hour fixed for the beginning of the General
Assembly, or if as a result of the departure of a member during the session, the
quorum is no longer reached, the session will have to be adjourned.
2. For elections to the Board and Executive Committee, a secret ballot will be
held. If and unopposed candidate wishes, they can have a show of hands for their
election. A show of hands is used for all other elections. However, at the
request of a majority of ordinary members of the General Assembly, any vote can
be taken by secret ballot. To be elected for the EC one has to be a Board Member
first for at least one period of two years.
3. Every ordinary and honorary member is entitled to one vote. He/She can also
dispose of a proxy vote (one per attending member only).
4. The ordinary General Assembly takes its decisions by simple majority. The
extraordinary General Assembly decides on a majority of two thirds.
If necessary, upon request of one
half plus one of the registered members, the President can convene and
extraordinary General Assembly following the procedures set out in Articles X
The Statutes can only be changed by
voting at the General Assembly. Where necessary the Executive Committee will
prepare the proposed changes, discuss and if approved at a Board of Directors
meeting present them to the General Assembly for ratification.
The Rules of Procedure are established by the Executive Committee which then
submits them to the Board of Directors for discussion and approval prior to
presentation at the General Assembly.
The Rules of Procedure are intended to settle various issues not foreseen by the
Statutes, notably those relating to the internal functions of the Society.
The dissolution of the Society can be
pronounced by not less than three quarters of the members present at either an
ordinary or extraordinary General Assembly to conform with the Law of 1st July
1901 and the decree of 16th August 1901 (French Law).
In the case of dissolution, the possible assets of the ESC will be allocated by
the retiring Executive Committee to an association with similar charitable aims